This article aims to guide users through the process of backing up their email data from Outlook 2016 for Mac, with the help of Mail Backup X tool developed by InventPure, while also exploring the tool’s functionality and application.

The way we handle our digital content these days has changed quite a lot. We’re not just tossing files into random folders anymore. Most of us are somewhat organized and security minded. Where once we would just leave a document lying around on a desktop, today we think twice to either keep it in a folder or even sync it with some cloud storage. Our computers and phones are loaded with all sorts of things: photos, videos, work documents, and of course, emails. Except for emails, we have not gone all the way.

When it comes to emails, particular Mac users, the thought of backing up Outlook 2016 Mac or other data from platforms, don’t really take center attention often.

Remember when emailing means sending text messages, just over the internet, as opposed to across phones? That feels like a lifetime ago. Now, Outlook for Mac and other email clients are almost like information manager and personal assistants – they sort, categorize, and even remind us to follow up. But with all these advancements, backing up Outlook dataand emails in general has gotten a bit more complex, but also more essential.

With the risks of data loss, complexity of information, and everything else, it’s important to remember that you have options. Tools like Mail Backup X put the power back in your hands by allowing you to have safe, accessible Outlook 2016 Mac backups.

There are other ways to secure the data stored in your email client – such as manually exporting the mailbox to OLM or another format. But they don’t server the purpose of email security particular well. For some, it can be useful in migration scenarios, but for backing up Outlook 2016 Mac, simply exporting them using the client’s built-in feature is not going to be enough. Dedicated tools such as Mail Backup X provides essential features and the appropriate interface to help you create a proper, consistent, and reliable system (with features like automation and incremental backups) that you can rely on.

Mail Backup X stands out with its rich feature set:

• Automated Backup: automatically backs up your emails based on the schedule you set.
• Mirror Backup: For added security, create mirror backups in multiple locations.
• Archiving: Save space by archiving old emails, accessible anytime.
• Compression: Reduces backup size significantly, optimizing storage.
• Searchable PDFs: Convert emails to searchable PDFs, making data retrieval a breeze.
• Cross-Platform: Use across Mac and Windows, ensuring versatility.

Backing up emails from Outlook 2016 Mac might not be the most exciting part of your day, but it’s essential. And with tools like Mail Backup X, it’s not as tedious as it used to be.

Here’s a straightforward approach:

• Step first is to get started by opening your “Mail Backup X” application. You’ll see the main dashboard which is pretty easy to navigate. First, look for the section labeled “My Backup Profiles” and click on it. Here, you’re going to create a new backup profile specifically for your Outlook Mac tweaked according to your preferences, just like setting up a new project in your workspace.
• Now that you’re in the “My Backup Profiles” section, click on “Setup a new backup profile.”You’ll be given a few options, but since we’re focusing on Outlook Mac, select the Microsoft Outlook option. This tells the tool exactly what kind of emails you’re looking to back up.
• After selecting Microsoft Outlook, the tool will ask which Outlook profile you’d like to backup. If you’ve got more than one, you’ll see them listed here. Choose the one you need – most likely your main or default one.
• Next up, you’ll get to choose which folders from your Outlook you want to backup. You can select everything or just specific folders like Inbox, Sent, or even the custom folders that you created, etc.
• We’re on to the final settings now.  This is where you define the profile, specify various aspects, like how and where the emails from Outlook Mac will be backed up. Let’s walk through each section of this step:
  • Backup Profile Name: This is where you give this profile a name. Make it specific to the email account or the type of emails you’re backing up, like ‘Work Emails’ or ‘Outlook Mac Backup’. This name helps you identify the backup profile later.
  • Choose a Space: Click the ‘Choose a Space’ button to select where your backup files will be stored. You can pick from local storage on your Mac, an external drive, or even a cloud service. Think about how much space you’ll need and choose a location where you have enough storage.
  • Security Settings: This is crucial for keeping your backed-up emails from Outlook 2016 Mac safe.
    • Secured (Encrypted): Select this option to encrypt your output files. This means your emails will be converted into a format that can only be read with a special key.
    • Un-Secured: Choose this if you don’t want to encrypt your backup. Remember, without encryption, anyone with access to the backup file can read your emails.
  • Backup Schedule: Here, you decide how often Mail Backup X will check for new emails from Outlook Mac to back up.
    • Automatic (Recommended): Select this, and the software will continuously monitor your Outlook for new emails and back them up in real-time.
    • Manual: Choose this if you prefer to initiate the backup process yourself. It’s more hands-on and best if you like full control.
    • Recurring: This option lets you set a regular schedule for backups, like daily, weekly, or monthly. It’s a good middle ground between automatic and manual.
  • USB Auto-Snapshot: Click ‘Add USB drive’ to set up a system where inserting a specific USB drive will automatically save a snapshot of your current backup to the drive, to have a portable copy of your backup for extra security.

• After everything is set up, click “save,” you’ll see your new backup profile listed under “My Backup Profiles.” It will show you details like when the last backup was completed and where the backups are stored.

Remember that InventPure offers a free trial version, ready for you to download from the official website, allowing you to witness its capabilities and how it fits into your digital routine. Remember, preparing for the unforeseen starts with a single, informed decision.

Start backing up Outlook 2016 Mac and let go of the anxiety and fear of data loss. You don’t have to face all that, when you can have secure backups of all your important data.