If you’re a Windows user, you’ve probably come across the familiar icons and menus that make up the Windows world. It’s perfect for everyday tasks like sending emails, creating documents, or simply browsing the internet. And in the case of emails, there are plenty of options available for managing them. Outlook is a popular choice, but some users prefer Thunderbird for its open-source nature or the sleekness of Postbox.

However, there’s one aspect that can be a bit more complicated. Those important emails you send and receive need a secure place to be located in, separate from your email program itself. This is where Windows email backups come into play. Losing emails, whether due to a computer malfunctioning or any other reason, can be a dreadful experience. In this article, we’ll explore a tool called Mail Backup X, which makes backing up your Windows email a smoother process. We’llgo into how to use it in a simple and straightforward manner that anyone can easily follow.

Why is Mail Backup X a good fit?

You know how some programs need you to go looking around to find the right files for backup? Mail Backup X doesn’twork that way. It can automatically locate the installation of the selected email client – Outlook, Thunderbird.

And if you have more than one profile in your email client (like if more than one user works on your machine), Mail Backup X will detect all of them and shows a list of all your profiles, so you can choose exactly what you need to back up. In case of only one profile, Mail Backup X can even auto-load the default to save you an extra click and make the process much simpler.

Another aspect is the accuracy that it provides. Emails are more complex than we think. Behind the scenes, there’s folder structures, all that header information for sending and receiving, include the special formatting of your text. Mail Backup X pays attention to these details for providing a comprehensive Window email backup. It works smartly to keep all those items in order, replicating not just your emails themselves but also how they were organized and all the extra bits that let your email program display them just the way you like.

Mail Backup X works directly with the database, and therefore it avoids potential compatibility issues. You know how sometimes programs can get picky about different file types? Not a problem here. The tool can handle the database itself, regardless of the specific email program you’re using. So, whether you’re an Outlook fan or prefer the open-source freedom of Thunderbird, Mail Backup X should be able to handle your backups just fine.

And finally, there are advanced features that can be essential in many use cases. We will take a look at those features in a different way. Below is a simple guide for using Mail Backup X to secure your Windows email data. In those steps, you will also find out more about those features and how to implement them.

A Seamless way to Back Up Windows Emails

So, now let’s see what you need to do and what steps you need to take to find a secure place for all your information. This is the simplest yet most effective way to back up Windows emails.

1: Setup a new Profile first

Starting a new setup for backing up Windows emailsis easy. You can either click “Setup a New Backup Profile” over in the “Tasks” area, or head to the “My Backup Profiles” page and start there.

2: Click on Email Program to Backup

The tool works with a whole bunch of popular Windows email programs, like Outlook, Thunderbird, or Postbox. Just pick the one you use!

3: Select the Identity within the email client (if applicable)

If you have multiple email profiles set up (sometimes called “identities”), Mail Backup X will give you a list to choose from. If there is only one, it’ll automatically grab your default one.

4: Customize the Folders to Backup

You can back up all of Windows emails or perhaps exclude some of the folders that you don’t need.Uncheck the boxes next to any folders you want to skip. If you want to grab everything, just make sure the main folder (usually your email address) at the top of the list is checked (which will be the default selection).
If you want Mail Backup X to automatically include new folders you create in the future (within the already selected folders), enable the box for that option.

5: Set the Configurations for Your Backup

Name: Give it a name, anything you like. The point here is to label the profile so that youdon’t have to open it every time to see what it is all about. Ideally, include the email client’s name, year, and category of emails. For instance, “Windows Thunderbird Work Emails Backup.”
Storage Spaces (Where to save): Mail Backup X allows multiple destinations, including cloud based. It’s best if you add one local and one online space to save your Windows email backups. All the online spaces you add can be managed under “Storage Spaces. “Currently, the tool allows adding Google Drive, OneDrive, Dropbox and any FTP Server.
Security (Encryption): To make sure Windows email backups are not accessible by anyone unauthorized (such as when the system gets hacked and data is leaked), select the encryption option. This means that the actual data inside the backup files will be scrambled and even if someone gets hold of the files, they won’t be able to read the emails themselves. Only your computer can open those archives. In case, you need to forward them to someone, you can share the encryption key.
Schedule: This is about balancing the activity level. Do you need always up to date backups or periodic updates are fine for you? You can set the mode to either automatic, recurring, or even manual. If you set it to ‘Recurring,’ you have further options to customize. You can choose any period and a specific time of day as well.
USB Auto Snapshot: If you’re backing up to an external drive, this option lets you create a quick backup every time the drive is plugged in.

6: Monitoring

The “Activities” box on the main screen (dashboard) shows what backups are running.
Any finished backups (or errors, hopefully not!) will pop up as notifications. You can also check the “Notifications” box.
By going to “My Backup Profiles” page, you can modify any of the settings. Except Encryption. If a profile was encrypted, it cannot be reverted back to normal state.

Mail Backup X really is a great choice for backing up Windows emails. There is a 15-day free trial with no restrictions. You can experiment with creating multiple backup profiles (up to five), explore its advanced search function, built-in email viewer, and even try out the email conversion feature that lets you convert backups to different formats.

If you want to keep your emails secure forever and don’t want to risk data loss, Mail Backup X is definitely the tool for you.