It makes sense to treat our emails with respect, especially in our modern world. They do contain a lot of important information, after all. This article aims to provide an understanding of how to protect those precious emails using a specific tool, Mail Backup X from InventPure. We’ll look at how this tool operates and outline the initial steps to use it for backing up IMAP account data.

When we speak of Mail Backup X and its IMAP backup capabilities, we are referring to a system that is not simply a utility to copy the text from your emails into some other storage space. Instead, it handles the full spectrum of what your emails contain.

It preserves the words, sure, but it also maintains the integrity and context of your email ecosystem inside your IMAP account. That means the attachments, which could range from important documents to photos, the calendar events and invites that organize your life, the contacts that connect you to others, and even the nuanced elements like images inside the email bodies, subject lines, email headers, and the critical metadata that often underpins the technical side of email communications.

When the tool backs up your IMAP data, it doesn’t throw all your emails into a single, unorganized pile. Rather, the way the tool works is by mirroring the exact structure of your email account’s folder organization. The way emails are organized is very important because it is reflective of work patterns and personal preferences. Keeping this hierarchy preserved means when you access your backed-up data, it feels orderly, with familiar navigation—just like in your original account.

So now, we’ll be focusing specifically on the steps for backing up email accounts. You will find the process to be incredibly simple, yet at the same time, it provides you with choices and flexibility. And if you have unique and peculiar needs, or if you simply are the kind of user that likes to get into the nitty-gritty, then you are going to like it.

It’s important that before you begin, you must first obtain a legitimate and up-to-date version of the tool. So, if you don’t have it yet, it’s recommended that you download it from the official website only, and also make sure to get the right version suitable for your operating system (Mac or Windows).

The installation is pretty simple and takes no more than two minutes. Once the tool is up and running, simply follow the instructions below.

Start With a New Profile.

Think of a backup profile like a special container designed to hold all the information from your email. Creating a new profile gives you a fresh, clean container just for this backup.

You’ll see the option “Add New Backup Profile” inside “Tasks” panel in the main dashboard. That’s the starting point.

Specify The E-Mail Server.

Now you will find yourself in a window with several icons representing different email clients, services, and servers. Locate the ‘Email Server’ icon, click on it, and on the next screen, click IMAP server. Now the software knows that it has to interact with an IMAP server to retrieve the data for backup.

Login With Your Password.

The next window is the sign in the window. And it is pretty clear what you need to do here. Fill out the e-mail address and password fields and click on the login button to proceed.

If you cannot get into your account, it means the software is having trouble automatically detecting the server settings. This can happen with servers that have nonstandard port numbers, security protocols, or ingoing/outgoing SMTP addresses.

If you know all those details, click on manual configuration and you can input them in their respective fields. If you’re not sure about it, contact your support for the e-mail provider.

Backup Every IMAP folder or Trim Your Content.

Once you are in the account, you can select the folders to backup or deselect to not do so. Click on the check boxes next to the folders you think are important to you and want to preserve. If you sure your entire database is not big in size, you can go for the complete backup of all IMAP folders.

But also consider that this is your opportunity to de clutter your mailboxes, and also subsequently your IMAP backups, by excluding unnecessary items.

Configure The Essential Parameters.

Name: you are familiar with naming a folder on your computer, right? This is exactly like that. Give it a name that is an indication of what the backup contains, such as time period or the type of emails.

Just like how the emails in your e-mail account are stored on the IMAP server, the backups you are creating will also be stored somewhere. But this time you have the choice. The choices include your computer’s hard drive, an external hard drive, or online spaces such as offered by services like Google Drive and OneDrive.

You can leave your IMAP backups unsecured, which means they can be opened by anyone on any system that has mail backup X installed. This is fine for data that is not quite sensitive, and you are planning on sharing with the public or your team anyway.

But if not, you should encrypt the backups by selecting the secured check box and then completing the security setup.

How frequently do you want the backups to update and to reflect your emails on the e-mail account? This is where you can specify the activity level of your backup profile. You can keep it active all the time and let it run automatically whenever new emails arrive. If that’s too much for your use case, you can also set up a specific interval, or do it manually each time.

USB auto snapshot: configure the profile to automatically save a snapshot of your IMAP backups to the designated USB drive when it’s connected.

Monitoring

Now of course after setting up the profile, we’ll want to keep an eye on it. You can open your existing backup profiles by clicking on “My Backup Profiles.”

As for any ongoing backup where the software is currently processing the emails and saving them on your designated location, this activity will be shown under activity panel in the dashboard.

This is an IMAP backup solution that truly extends the boundaries of standard backup solutions. It also serves a wide range of users, from everyday home users to big teams managing corporate communications, and across both Mac and Windows environments. It is equipped to meet your backup needs regardless of your particular platform, ecosystems, or needs. This sort of inclusivity and diversity is also reflected in the licensing options. You can go for an individual personal license or a team license for needs that go beyond a single individual. Moreover, you can also increase the limit of backup profiles that you can create. This gives you the freedom to extend the tool’s scalability but in a very specific way that suits your needs and budgeting habits.