Are you using G Suite for your business or personal needs? You will be pleased to know there’s a clear, step-by-step way to back up your G Suitemails using Mail Backup X.
Data is the language of the modern world, and what better way to speak this language than through G Suite, Google’s productivity suite. Yet, even as you manage contracts, collaborate on projects, or communicate with a global team, a lingering question pops up—what about your G Suite backup?
Firstly, let’s quickly get the ‘Why’ out of the way. It’s not to spook you but to guide you through a reassuring process of preserving your important emails.
Why You Need a G Suite Backup
Risk mitigation!
Why bother with a G Suite backup, you ask? The simple answer lies in lessening the effects of data loss. Unexpected server outages or accidental, human-based losses, happen, and they can disrupt your work. Having a reliable G Suite backupmakes certain that you always have access to your important data.
Precision-crafted Solution – Mail Backup X
For this purpose, Mail Backup X stands out as an efficient and reliable tool. It grants you the power to back up your G Suite mail effortlessly, leaving no room for “Oh no, where did that email go?” moments.
Your First Steps with Mail Backup X
- First, download and install the Mail Backup X software on your computer. Once you’ve got it up and running, navigate to the main screen. Here, you’ll find the option to ‘Setup a New Backup Profile’. This option can also be located under ‘My Backup Profiles’.
- When prompted, select ‘Email Server’ as your source of data. You can also see other sources, such as Apple Mail, Microsoft Outlook, and other clients. Note that you can also use this tool to backup data from these sources. Just create another backup profile when you want to do that. This is the reason for ‘Profiles,’ so that you can customize each with different settings.
- From the list of options, pick ‘Google Mail’. (Note that if you have an IMAP supporting email provider that’s not in the list, you can simply select ‘IMAP Server’ and then provide the server address and port. But for the ones that you can see in the list, the tool will automatically detect correct configuration.)
4. Click login button.
6. Then complete the login process here from the new sign-in window with your user name and password for G Suite account. Google Mail will ask to click on “Allow” to give permission. Click ‘Allow’. This step grants the software access to your G Suite mail for the backup process.
- Customizing Backup Content: After signing in, you’ll return to the Mail Backup X interface. At this point, you can decide if you want to include all historical emails or only recent ones in your G Suite backup.
- Modify your folder selections to match your preference. Note the option: auto-detect new folders. It’s pretty self-explanatory: you just enable this option if any G Suite backups in the future should consider any folders that you add in Gmail.
- Tailoring Your Backup Preferences: The point of creating a profile is that you can tailor each profile depending on the source of emails and your unique needs. For example, if you need to backup Yahoo emails only once, but you need automatic for G Suite. This is where you customize all these parameters of your profile. Give your personal touch to the Gmail and G Suite Backup process. Let’s break down the options you’ll have at your fingertips:
- Profile Name: Give your backup profile a unique name. This makes it easier to manage multiple backup profiles later on.
- Storage Location: Here you can specify where you’d like to store your G Suite backup files. Interestingly, the software allows you to pick two or moredifferent locations for added security.
- Security Level: Now you’ll choose how secure you want your backup to be. If you go with the encryption option, you’ll need to create a password and save the key generated by the tool. This is the password for application-level, meaning, you need to provide it every time you open the app.Keep in mind, you don’t need to do this every time you create a new backup and want to enable encryption. Once you have created the password and received the recovery key, you can simply check the ‘Encrypted’ option for all the new backup profiles that you create.
- Backup Frequency: This is where you decide how often do you want backup G Suite emails. Whether it’s a one-time thing or a recurring backup, the choice is yours. Mail Backup X also lets you activate automatic incremental backups for newly received emails.
- Before hitting ‘Save’, you can configure USB capture settings and establish rules for email deletions during the backup process.
13. Initiate Backup: Finally, click ‘Save’. Your settings will be stored for future backups or if it’s your first backup, the process will begin immediately, which is visible from dashboard.
What’s Next?
After setting up your G Suite backup, you might wonder what to do next. The good news is that Mail Backup X is not just about backing up; it also offers a range of additional features like data recovery and archiving, making it a multi-faceted tool for your data management needs.
You can use it in various waysfor your email data management purposes. Such as open files like MBOX or EML and convert and export them to other formats like PST. You can directly view the emails from backup files without the need to restore them to any email client, thanks to the tool’s built-in email viewer. You can restore emails from your backups or from email files to any other email client as well without any hassle.
What do you think? Ready to Give It a Try?
We know that trusting a new software with your critical emails is a big decision. That’s why it’s worth noting that InventPure offers a free trial version. Go ahead, test it out and experience how seamless G Suite backup can truly be.
