Manual method

There are few different manual modes which can be utilised to backup Gmail/G Suite. These are effective to an extent but can be a little difficult as well. The choices are limited but these can be used when other options are not available.

Google Takeout- this is an online service so the limitations are there. Also, the time for a larger file can be significant. Lack of automation hurts. Complex steps can be frustrating.

Outlook import/export- you will first need to configure your account with Outlook and the files will be saved as PST in Windows or OLM in Mac. It can be very complex and confusing.

In short, manual methods are not for professionals and for those looking to maintain proper backups for efficient recovery of email data.

Free tools

These are mostly available via online use where the biggest grouch of users is that they are unaware of how their mail data gets uploaded. There can be a breach of security with or without their knowledge. They may work well but without the much needed security. It can be detrimental to the reputation of your company and also dent the budget in a major way.

Professional tool

With licensed tools, you will be assured about the security. This is because the codes are secured and security settings are also provided like encryption. User support is provided to people and it can range from round the clock to limited hours. Copyright issues cannot be there as the ownership is with the company which then distributes licences to its users. Maintenance services are also provided. It is upto the user to check for the quality and extent of all the services provided by different companies and then choose the right tool.

Mail backup X- this is the ultimate tool to backup G Suite mails

• Automation– completely automatic steps with simple language and a smooth flow provide you with the easiest backup opportunities

• G Suite backup and other data too- versatile application which backs up other mail clients as well.

• All folders- you are able to include folders like contacts, calendars, notes, events, etc, as well.

• Multiple mailboxes- multiple mailboxes and multiple(upto five) user profiles can be created.

• Twin compatibility- you may run the tool on Mac as well as Windows with the appropriate installation package

• Many in-built features- like mail viewer, double layered encryption which can be selected, data compression which is automatic, log viewer, etc

• Security- is of the highest standard with privacy assurance and option for password protection of encrypted files.

Conclusion :- It is very easy and straightforward to conclude that third party tools cannot be replaced by any other method in terms of reliability, time management, ease, and precision. This is why you need this tool to backup G Suite mailbox or other mail services on Mac or Windows. There is a free demo which you can install and try right away to see how well it works. Go ahead and get it now.